The Meetings and Convention Department is seeking a full-time Meetings & Convention Coordinator. Responsible for performing a wide variety of administrative and professional meetings related duties, including unique responsibilities specific to this position and the Meetings Department. Travel and periodic overtime are required. Annual salary starts at $31,663.00 with an excellent benefits package.
Essential Duties & Responsibilities: - Contracts meetings for assigned sections including the Real Property, Probate, and Trust Law Section (when requested), the Voluntary Bar Conference and other committees, and other meetings as assigned. Assists the Annual Convention Committee with securing law firm sponsors to increase sponsorship revenue. Secures bids for production of the Annual Convention portfolio, lapel pins, and children's giveaways. Coordinates production of Winter Meeting and Annual Convention on site signs; and orders tickets, badges, and ribbons. Assists with securing Annual Convention sponsors and exhibitors; stuffing on site convention packets & portfolios; and other duties as assigned. Assists as needed with on line registration. Other duties as assigned.
Required Minimum Education & Professional Work Experience: - Bachelor's Degree (proof required at interview) and one (1) year of professional meeting planning experience. Certified Meeting Planner (CMP) certification is highly preferred. Knowledge or experience with electronic meeting software is a plus. Additional meeting planning experience may substitute for the degree on a year-for-year basis.
Knowledge, Skills, & Abilities: - Knowledge of: Meetings & Contracts; Negotiating skills; Marketing skills; Hotels and meeting facilities; Effective writing skills and proper spelling, punctuation and grammar usage; Administrative principles and procedures. - Skilled in: Contract negotiating; Lotus Notes or similar database; MS Word; MS Excel. - Ability to: Negotiate effectively; Multitask; Effectively manage difficult and stressful situations; Establish and maintain effective working relationships; Communicate effectively and professionally, both verbally and in writing; Pay attention to detail; Proofread; Prioritize work and stay organized; Learn The Rules Regulating The Florida Bar; Work overtime; Be creative; Travel.
HOW TO APPLY - Please forward resume and completed employment application in Word or PDF format. To download The Florida Bar Employment Application and to view the complete position description, visit our employment page at www.floridabar.org under About the Bar, Bar Employment. Position is open until filled. Submit your completed employment application via email to: firstname.lastname@example.org put Meetings & Convention Coordinator on the subject line. Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE