|Req #: ||144492 |
|Department: ||COLLEGE OF EDUCATION |
|Job Location: || Seattle Campus |
|Job Location Detail: ||The Haring Center |
|Posting Date: ||04/18/2017 |
|Closing Info: || Closes On 05/02/2017 |
|Salary: ||$2,940-$3,917 |
|Union Position: ||Yes |
| || This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information |
|Notes: || As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. |
| The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. |
Created in 2009, the Norris and Dorothy Haring Center for Applied Research and Training in Education grew out of 40 years of groundbreaking work in special education at the Experimental Education Unit. At the Haring Center, families, researchers, and students work closely on their shared mission of providing inclusive educational services for young children with and without disabilities. The Haring Center is proud to be a leader in developing, implementing, evaluating, and disseminating strategies to help all students succeed, all teachers to be effective, and all parents feel confident and competent.
The Haring Center has an outstanding opportunity for a Program Coordinator. Reporting to the Director of the Professional Development Unit, the Program Coordinator will support Haring Center- wide activities, including working directly with the Leadership team, Professional Development Unit (PDU), the Experimental Education Unit (EEU) and the Applied Research Unit (ARU). The PDU is a resource to any school or agency in Washington State seeking assistance with staff training, coaching, program review, curriculum development and implementation of inclusive programs. The EEU provides positive, inclusive, educational experiences for children with diverse abilities to learn in a setting that enhances their strengths and supports the needs of every child. The ARU is comprised of research activities conducted by faculty and students on early intervention. The Program Coordinator position is multi-faceted and is responsible for managing the day-to-day project activities for both unit heads as described below.
Essential Functions/Major Responsibilities:
Serve as first point of contact for individuals and organizations in communication with the Leads of the PDU and ARU and act as their liaisons with institutional and departmental leadership and the external community.
Develop and edit meeting and conference agendas and presentation materials, to include PowerPoint presentations and materials for meeting and conference participants, and producing professional finished products.
Take, transcribe, and disseminate meeting minutes as needed; track project and other commitments from meetings to ensure appropriate action and follow up.
Maintain a system for tracking participants and events; including both list serves and merged mailing lists.
Develop survey instruments for presentation/training evaluations, analyze feedback from these evaluations, share results with presenters/event planners and develop recommendations for improvements.
In consultation with the PDU Director, develop a timeline for regular dissemination of materials, emails and coordination of mailings.
Arrange, plan, and organize meetings and conferences including programmatic support and venue functions.
Assist in the preparation of presentations and visual aids for PDU and ARU leads. Write and edit drafts and tables as described for papers.
Edit and review manuscripts, reports for funding agencies, and other related documents.
Implement and maintain filing system for records and products.
Develop and maintain the calendars for PDU and ARU activities; ensure that all appointments and meetings are scheduled accurately and are on the building calendar.
Sort, prioritize and process phone and mail messages; collect information to facilitate responses and follow through with responses as appropriate; prepare and review notes and correspondence.
Coordinate and prioritize workload to meet all timelines and deadlines.
Under the direction of the EEU Principal, perform building coordination duties to include:
- Schedule and manage long-term maintenance and building projects with UW Physical Plant and/or outside vendors
- Coordinate with Front Office team to schedule short-term and annual maintenance activities
- Attend campus safety meetings and coordinate and execute safety committee activities
Under direction of the ARU Director, provide project management of grant writing; edit and format grant proposals and reports; maintain human subject files; and maintain funded scholar reports for personnel prep grants.
Other duties as assigned.
| High school graduation or equivalent AND two years of experience working in a school setting with young children, teachers, and researchers OR equivalent education/experience. |
Must be able to travel to alternate worksites/regional conferences throughout the Washington, Oregon, and Idaho region on an as needed basis.
Must be willing to work some evenings and occasional weekends.
Ability to assess needs and independently plan and execute multiple projects with shifting deadlines and priorities, while maintaining strong working relationships with a wide constituency from many organizations.
Excellent customer service skills and demonstrated interpersonal communication skills.
Excellent written and verbal communication skills.
Strong editing skills.
Experience with complex purchasing processes.
Solid working knowledge of Google drive and calendars.
Solid working knowledge of MS Office desktop applications (i.e. excel, PowerPoint) in order to provide accurate, timely, and excellent reports, documents, and presentation materials.
Experience performing complex word processing tasks such as incorporating edits across multiple individuals, merging documents, integrating text with graphics, spreadsheet and database files, and maintaining bibliographic databases.
Ability to consistently apply sound professional judgment and critical thinking to address complex issues and solve problems, including the ability to ask for advice and/or assistance as needed.
Ability to work with diverse people with tact, diplomacy, discretion and sensitivity, and experience working effectively with senior administrators and professionals, including sensitivity in handling confidential information.
Ability to work both collaboratively and independently.
Ability and experience meeting performance expectations with minimal supervision.
| Three to five years of progressively independent and complex administrative support. |
Higher education experience, such as a Bachelor's degree.
Knowledge of University of Washington policies and procedures.
Experience with University of Washington systems including PurchasePath and Ariba.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.